Why keep a daily field report?

It's the record of what happened on site. It backs up billing, schedule claims and questions about who was there and what was done. It also records safety events as they happened.

Who fills out the daily report?

Usually the foreman or superintendent. Your company decides who and how many copies go to the office, the owner or the client.

How long should daily reports be kept?

Your company's policy and your contracts decide. Many teams keep them for the life of the project and after. Check what your contract and the current rules require.

Free template

A daily field report for the foreman to fill out before leaving site.

Write down what got done, who was there and what got in the way. Fill it out while the day is still fresh. Print the sheet or save it as a PDF.

Also calledDaily report template, Daily site report, Foreman daily report, Daily log for construction

See the sheet All free tools

Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.

Download itPDF Word Excel

Daily field report template

Date

Project or job number

Site or location

Foreman or author

Weather and conditions

Shift start and end

Work performed

What got done today, by area. Say where, not just what.

Crew and hours

Name

Trade or role

Task

Start

End

Hours

Equipment on site

Equipment

Unit number

Used for

Hours used

Idle or down

Delays and issues

Anything that slowed the work. Say who, what and how long.

Weather
Material late or missing
Equipment down
Waiting on another trade
Waiting on inspection or approval
Change or drawing question
Crew shortage
Utility or access problem

Safety notes

Talks held, hazards found, injuries, near misses and what was done about them.

Toolbox talk held
Job safety analysis completed
Hazard found and corrected
Near miss happened
Injury or first aid case
Property damage or spill
Stop work called

Visitors and inspections

Name

Company or agency

Purpose

Result or notes

A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com

How to use it

Three habits that make it worth filling out.

Step 1
Fill it out every day
Do it before you leave site, not Friday afternoon. Details fade by the next morning.
Step 2
Write facts, not opinions
Say who, what, where and how long. 'Waited on the concrete truck' is more useful than 'the supplier was late'.
Step 3
Report the safety notes honestly
Write down the near miss. It's the line that matters most later, and it's how you learn from it.

Do this on a phone instead of paper.

Fill this out on a phone, with photos and signatures on the screen. It works with no signal and the record is kept for you.

Book a walkthrough See how digital forms and logs work

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Common questions

Why keep a daily field report?: It's the record of what happened on site. It backs up billing, schedule claims and questions about who was there and what was done. It also records safety events as they happened.
Who fills out the daily report?: Usually the foreman or superintendent. Your company decides who and how many copies go to the office, the owner or the client.
How long should daily reports be kept?: Your company's policy and your contracts decide. Many teams keep them for the life of the project and after. Check what your contract and the current rules require.

Related and more free tools

Free tool

A daily field report for the foreman to fill out before leaving site.

Daily field report template

Three habits that make it worth filling out.

Fill it out every day

Write facts, not opinions

Report the safety notes honestly

Do this on a phone instead of paper.

Get new free tools by email.

Common questions

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