Why keep a visitor log on a jobsite?

It tells you who's on site, so you can account for everyone in an emergency. It also records who was there if something happens, and who was briefed.

Do contractors need to sign in too?

Yes. Anyone who isn't on your crew should sign in, including delivery drivers, inspectors and subcontractor crews. Contractors working on site may also need their own orientation, so check your site's rules.

How long should the sheets be kept?

Your company decides, based on its policy and the rules and contracts that apply to you. Keep them somewhere you can find a given date later.

Free template

A visitor and contractor sign-in sheet for the gate or the trailer.

Everyone who isn't on the crew signs in and signs out. Log it so you know who's on site if the alarm goes off. Print the sheet or save it as a PDF.

Also calledContractor sign-in sheet, Site visitor log, Visitor log template, Jobsite sign-in sheet

See the sheet All free tools

Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.

Download itPDF Word Excel

Visitor and contractor sign-in sheet

Date

Site or location

Site contact

Sheet kept by

Who's on site

Name

Company

Who visiting

Time in

Time out

Signature

Site safety briefing given

Check what you covered with visitors before they went past the gate.

Required PPE for the area
Where to walk and where not to go
Emergency exits and assembly point
What the alarm sounds like
Hazards in the area they're entering
Escort required
How to report an injury or a hazard

A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com

How to use it

Three habits that make it worth filling out.

Step 1
Sign in at the gate
Keep the sheet where people have to walk past it. A sheet in the trailer drawer gets skipped.
Step 2
Brief before they go in
Give the short safety briefing and check the box. Send an escort with anyone who isn't cleared to walk alone.
Step 3
Check it at the end of the day
Look for lines with no time out. Call or walk to find out who's still on site.

Do this on a phone instead of paper.

Fill this out on a phone, with photos and signatures on the screen. It works with no signal and the record is kept for you.

Book a walkthrough See how digital forms and logs work

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Common questions

Why keep a visitor log on a jobsite?: It tells you who's on site, so you can account for everyone in an emergency. It also records who was there if something happens, and who was briefed.
Do contractors need to sign in too?: Yes. Anyone who isn't on your crew should sign in, including delivery drivers, inspectors and subcontractor crews. Contractors working on site may also need their own orientation, so check your site's rules.
How long should the sheets be kept?: Your company decides, based on its policy and the rules and contracts that apply to you. Keep them somewhere you can find a given date later.

Related and more free tools

Free tool

A visitor and contractor sign-in sheet for the gate or the trailer.

Visitor and contractor sign-in sheet

Three habits that make it worth filling out.

Sign in at the gate

Brief before they go in

Check it at the end of the day

Do this on a phone instead of paper.

Get new free tools by email.

Common questions

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