Free template
List every course the person has taken, with the date, the trainer and when it runs out. The trainer initials each line. Print the sheet or save it as a PDF.
Also calledEmployee training record, Training log template, Safety training record form, Worker training history
Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.
Trainings
Leave the Expires column blank for courses that don't expire.
How to use it
Step 1
Use the name on the card or certificate, like 'forklift operator' or 'first aid and CPR'. Then it matches what an auditor sees.
Step 2
Take the date from the card, the maker or your procedure. Don't guess it.
Step 3
Scan the Expires column. Book the class before the card runs out, not after.
Keep every worker's courses, dates and expiry on one record, with certificates attached. Training works on a phone with no signal, and expiring cards get flagged for you.
A new template, calculator or guide when we publish one. No spam, and you can leave any time.
Free tool
See which certifications are expired or coming due
Free tool
A grid of people against training, ready to print or download
Free tool
What to cover with a new worker before the first shift
Guide
How to build a training matrix: rows, columns, levels, expiry dates and owners, step by step, plus the mistakes that make a matrix go stale.
Glossary
A training matrix is a grid of people against required training, showing who is qualified, who is due and who is missing a course or certification.
Glossary
Competency verification is a check, by a qualified person, that a worker can do a task correctly and safely, not just that they sat through the training.